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How to Set Up Your Business Email in 4 Simple Steps [2021]

Diana Melnic Diana Melnic

If you need a professional email address @yourdomain (and you want to set it up yourself), this tutorial is for you. The best bit is that the entire process will only take between 5 and 10 minutes!

But before we get started, there are a couple of things you’ll need. First, you’ll want a domain name. You can buy one from a popular registrar like Namecheap or directly from your web host. I recommend the latter because it’s easier to set up. Plus, the domain is free for the first year with most hosting plans.

Second, you’ll need either email or web hosting. You could go with specialized email hosting, but to be perfectly honest, this isn’t cost effective. Most web hosting plans include email, so you can host your business email and your website in the same place, at no extra cost.

I’ll show you how to get both hosting and a domain below.

I’ve included three different methods you can use to set up a business email: using hPanel (Hostinger), cPanel, or Plesk. Feel free to pick your favorite, but if you don’t have hosting already, I recommend the first method. Hostinger is super cheap compared to other providers, and it’s also easier to use.

Method 1: Setting Up Your Business Email with Hostinger (hPanel)

Using Hostinger’s proprietary control panel, you can set up your business email for as little as $1.39 per month. No other email hosting service is this cheap. hPanel is also easier to use compared to cPanel and Plesk, which makes it an ideal solution for beginners. What’s more, in our tests, Hostinger scored great for reliability and performance!

Step 1 – Choose a Domain Name and Web Hosting Plan

With Hostinger, you have two options to host a business email. You can opt for one of Hostinger’s two email hosting plans, and get email hosting only. Or you can go with a super cheap shared hosting plan, and get email plus website hosting for the same cost.

To me, the second option makes more sense. You get more value for your money, and you can host your business email and website in the same place. These are the three available plans:

Hostinger - shared hosting plans

Both the Single and the Premium plans are very affordable, but if you only need one email address, the Single is the cheaper way to go. Even though the domain name isn’t included in the price, you can buy one separately at a low cost.

If you need more than one email address, the Premium plan is a better option. You get up to 100 addresses, more storage space, and a free domain for one year.

Once you’ve selected and paid for a plan, you can add your domain name using hPanel.

Step 2 – Log into Your Dashboard and Access hPanel

To access hPanel, hit the “Log In” button on Hostinger’s website, or type this address into your browser: hpanel.hostinger.com. Either way, you should see this screen, where you can fill in the username and password provided by Hostinger:

Hostinger - login screen

That easy, you’re in.

Step 3 – Create an Email Address

To create and manage your business email, click the “Emails” button at the top of your screen or in the side menu. Either one will do the trick. Then, go to “Email Accounts” using the menu on the left side of your screen.

hPanel - emails page

At the bottom of your current screen, you’ll find the form that lets you create a new email address. Type in the address and password, then press “Create”.

hPanel - create email address

Now you’re all set. You can check your inbox by heading back to the “Email Accounts” screen, and scrolling down to the section titled “Manage Email Accounts”. Next to your address, you’ll see a blue button with an envelope on it. Click it to access the webmail client.

hPanel - check email inbox

Step 4 – Configure Your New Email Address

From the same section that lets you “Manage Email Accounts”, click the black cogwheels button to configure the selected email address.

hPanel - change email settings

This pop-up screen is where you can change your current password, manage your spam protection/antivirus, and allocate more storage space to your inbox. Everything is neatly packed into one window:

hPanel - email settings screen

In addition, hPanel has three other configuration tools you can use to keep track of your emails. You’ll find these in the menu on the left-hand side of your screen, under the “Emails” section:

Clicking on “Email Forwarders” takes you to the following screen, where you can type in the email address you want to forward, and the email address you want your correspondence to be forwarded to:

hPanel - email forwarders

You can use email forwarders to group up all the messages that are sent to different business addresses (for example, to your sales and customer support departments). Or you can forward all your emails to a different client entirely. If you’d rather use Gmail, for instance, you can type a Gmail address in the second field.

One feature that is fairly unique to Hostinger is its “Catch-All Emails” tool. This lets you receive emails that are sent to a misspelled address, and forward them to your correct address. To set it up, you just select your domain from a dropdown list, and choose the address to forward to.

hPanel - catch-all emails

Finally, you can quickly create autoresponder messages using this form:

hPanel - auto responders

Whenever you’re out of office or on vacation, you can use this tool to notify your clients. In addition, the custom settings at the bottom of the screen let you schedule each autoresponder ahead of time. Create the message, then forget about it.

Overall, Hostinger gives you the same tools that you’d get with cPanel or Plesk, but at a lower cost. Its proprietary control panel is easy to navigate, and you don’t have to click through as many options to configure your email addresses.

Method 2: Setting Up Your Business Email in cPanel

Most shared hosting providers use cPanel. It isn’t pretty, but it’s powerful and convenient once you learn your way around.

Step 1 – Choose a Domain Name and Web Hosting Plan

InterServer, GreenGeeks, FastComet, A2 Hosting, and many others offer cPanel hosting. If you already have a cPanel plan, you can skip to the next step. Otherwise, this is the time to select a plan and a domain name for your email.

With most hosts, domain registration for the first year is included for free. This isn’t the case with InterServer, but if you opt for the Standard shared hosting plan, domain names are heavily discounted. Plus, you get unlimited storage space and spam protection for your email.

InterServer - email hosting

GreenGeeks is slightly more expensive after renewal, but its entry-level plan includes a free domain, unlimited storage, and spam protection: a great set of features for a business email.

GreenGeeks - email hosting

These are just a couple of examples. Generally speaking, an entry-level web hosting plan from any of these top-rated hosting services should be more than enough to host a professional email. Pick your favorite host, sign up, then move on to the second step.

Step 2 – Log into Your Dashboard and Access cPanel

Now that you have a domain and hosting, you can access cPanel to set up your business email. This step might differ depending on the host you use, but as a general rule, you’ll first have to log into your dashboard, and then find the cPanel access button.

To give you an example, here’s the login screen for InterServer:

InterServer - login screen

Once you’re logged in, you can scroll down to the bottom of the admin page. Here, you should see the cPanel access button:

InterServer - cPanel access

If you’re using a different host and you get lost on the way, don’t panic. Head over to the host’s knowledge base and look up “how to access cPanel” for detailed instructions.

Step 3 – Create an Email Address

Once you’re logged into cPanel, you should see the following screen. Told you it isn’t pretty, but looks aside, it gets the job done. Click on “Email Accounts” to get started.

cPanel - main page 1

Then, click the “Create” button to set up your first email address.

cPanel - email accounts page

The next screen is where you type your email username (as in [email protected]) and password. You can use the built-in password generator if you’re not feeling particularly inspired.

You’ll also be asked to allocate a certain amount of storage space to your email. Unless you send or receive a lot of media, 1GB (or 1024MB) should be more than enough per mailbox. But if you’re on a plan with unlimited storage, feel free to tick the “Unlimited” box.

At the bottom of the screen, you’ll find the option to receive an email with further instructions for setting up your mail client. You want this ticked.

cPanel - create email account 1

This is an example of how everything should look before you press the “Create” button:

cPanel - create email account 2

That’s it! To check your inbox, find the address in the “Email Accounts” screen, and click the “Check email” button:

cPanel - check email inbox

Step 4 – Configure Your New Email Address

Once you’ve set up your business email, you can click the “Manage” icon to change your password and the amount of storage allocated to each inbox.

cPanel - manage email account

You can also click on “Connect Devices” to change the configuration of your mail client. It’ll bring up this scary-looking screen:

cPanel - email client configuration

If these options sound like gibberish, that’s alright. All you need to know is:

  • The IMAP protocol stores your emails on the server, so you can access them from any device. This is the setting used by most email clients.
  • The POP3 protocol downloads your emails to the device you’re using to access them (your desktop or phone, for example). Then, it deletes the emails from the server. You can use this setting to save server space, or if you want to better secure your emails.
  • “Over SSL/TLS” is a way to connect to the server that is better secured. If available, you should always use it.

cPanel also has a couple of other handy features that’ll help you further configure your business email. For example, if you don’t like the webmail client provided by your host, you can forward all of your emails to a different address.

From the main cPanel screen, click on “Forwarders”.

cPanel - main page 2

Then, go to “Add Forwarder” to forward emails from a single address, or “Add Domain Forwarder” to forward all emails sent to your domain.

cPanel - email forwarders 1

Once you’re on the correct screen, type in the email address you want to forward, and the address you want everything to be forwarded to. If you prefer to use the Gmail client, for example, type a Gmail address in the second field.

cPanel - email forwarders 2

If you want to set up an autoresponder, head back to the main cPanel screen, and click on “Autoresponders”.

cPanel - main page 3

Click “Add Autoresponder” to create and schedule a new automated message.

cPanel - autoresponders 1

Type in your email address, and create a custom message for your autoresponder. For example, you could say that your office is closed at the moment, but that you’ll return shortly after the holidays (or a specific date). That’s all up to you.

Press the “Create” button to finalize the autoresponder.

cPanel - autoresponders 2

Although there are other things you can tweak using cPanel, the email features we’ve looked at so far are the ones you’re most likely to use on a daily basis. Just remember: before you can use this method to set up and configure your business email, you’ll need a web host that uses cPanel.

Method 3: Setting Up Your Business Email in Plesk

Plesk is not as popular as cPanel, but if you ask me, it’s better organized and easier to navigate. Let’s take a closer look.

Step 1 – Choose a Domain Name and Web Hosting Plan

To set up your business email with Plesk, you need Plesk-based web hosting. Unfortunately, not many hosts offer this control panel on their cheap shared hosting plans. Instead, Plesk is usually included with Windows (or ASP.NET) hosting, which tends to be more expensive.

For example, you can get Plesk with InterServer’s ASP.NET Standard hosting plan, in addition to unlimited email and storage space. The plan isn’t expensive, but it isn’t cheap either, so I don’t recommend it unless you actually need Windows hosting for a custom website.

InterServer - ASP.NET hosting with Plesk

If you’re looking for the cheapest way to host a business email, you might want to skip ahead to my third method. Otherwise, if you already have a Plesk hosting plan (or you intend to buy one), follow me to the next step.

Step 2 – Log into Your Dashboard and Access Plesk

Each host’s dashboard is a little different, but you should be able to find the option to open your control panel from the main screen. If you can’t find this option, head over to your host’s knowledge base and look up “how to access Plesk” for detailed instructions.

You can also open Plesk directly by typing the following address into your browser:

https://<your domain name or the server IP address>:8443

You should then see this screen, which lets you input the username and password provided by your host (usually in a welcome email):

Plesk - login screen

Step 3 – Create an Email Address

Once you’re logged into Plesk, you’ll see a menu on the left side of your screen. Click on “Mail” to proceed.

Plesk - main page

Next up, select “Create Email Address” to set up a new business email.

Plesk - create email address 1

Now, you can type in your email address and password, then allocate storage space to your inbox. If you don’t get a lot of media via email, 1GB (or 1024MB) should do the trick. That said, the amount of storage you can use will depend on your specific web hosting plan.

Plesk - create email address 2

Before you click “OK”, the form should look something like this:

Plesk - create email address 3

Once the email is created, you can check your inbox by clicking the envelope icon (on the “Mail” screen). Easy.

Plesk - check email inbox

Step 4 – Configure Your New Email Address

Plesk gives you three handy configuration tools that you can use to make the most of your business email. From the “Mail” screen, click on the address you want to configure.

Plesk - email configuration 1

The configuration options appear at the top of the screen:

Plesk - email configuration 2

The first option is to forward all emails to a different address. If you don’t get along with the webmail client provided by your host, no problem. Switch on mail forwarding, and type in your Gmail or Yahoo address to read your emails there.

Plesk - email forwarding

You can also set up email aliases that’ll forward mail to a primary address. For example, if you want to set up different addresses for your business’ sales and customer support departments (but you intend to answer all of these emails yourself), you can do it here.

Plesk - email aliases

Finally, you can set up an auto-reply to let clients know that you’re out of office. Just switch on “auto-reply”, type in your message, and apply. If you want the auto-reply to turn off automatically at a certain date, there’s an option that lets you do this at the bottom of the screen.

Plesk - email auto-reply

These are the most important email functions that come built into Plesk. That said, your host might give you multiple webmail clients and/or spam protection tools. You can see these features under the “Mail Settings” tab.

For instance, clicking on “Activate/Deactivate Services” lets you toggle spam protection for the selected domain.

Plesk - email settings

Setting Up Your Business Email Has Never Been Easier (or Cheaper)

Now that email hosting is included in most web hosting plans, it’s super convenient to create a professional address @yourdomain. You can manage both your website and your business email from the same dashboard, and the hosting costs are minimal.

That said, not all hosting services are equally affordable or user-friendly. If you’re looking for the cheapest way to set up a business email (and, why not, a simple landing page website), Hostinger is your best bet. Not just because it’s affordable, but also because hPanel is pretty, easy to use, and equipped with all the essential email features.

FAQ

Is Gmail for business free?No. To get Gmail for business and create an email address @yourdomain, you have to buy a Google Workspace plan. The Starter plan comes with 30GB of cloud storage, plus extra features for Google Drive, Meet, and Calendar, but it isn’t cheap. To give you some context, Google’s Starter plan is roughly six times more expensive than Hostinger’s Single shared hosting package, which includes both email and website hosting, as well as 10GB of storage. In fact, it’s rarely worth buying email-specific hosting when most web hosting providers include this service for free. If Hostinger is not the best fit for you, you can head over to our list of the best web hosting services in 2021 to check out other options. You’ll find several entry-level plans that are cheaper than Google’s Starter.Can I have a business email address without a website?Absolutely. You can get specialized email hosting from providers like Hostinger or GoDaddy, or you can opt for a web hosting plan and use it for email only. I recommend the second option simply because web hosting gives you more value for your money. Plus, you might want to launch a website for your business in the future. It’s good to have the option.Which is the best email hosting provider?It depends. If you use a lot of Microsoft software, you might want to go with Office 365. If you like the simplicity of Gmail and Google Drive, Google Workspace might be a better choice. But if you’re looking for a super cheap and easy way to set up a business email, my recommendation is Hostinger. The Single shared hosting plan comes with one email address, a generous 30GB of storage, and website hosting – all for $1.39.How much does business email cost?It depends. You can get a professional email address @yourdomain for less than $1 with Hostinger, but not all providers are as cheap. For example, InterServer offers cPanel hosting at a slightly higher price. However, it gives you more storage space and unlimited email. At the end of the day, you decide which features are essential. But before you sign up for any long-term plans, you might want to check out the great deals on our coupons page.Can I get a business email address for free?Not really. Even if you use a free email hosting service like Zoho Mail, you still have to buy a domain to set up an email address with your business name. In addition, most free hosts have annoying restrictions (not to mention a ton of ads). For example, you might have to work with very little storage space, which would make it impossible to archive your business correspondence. If you’re on a tight budget, my recommendation is that you opt for a cheap hosting service like Hostinger. It’s powerful, but easy to use, it gives you plenty of storage space, and it costs less than $1 per month.

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