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Building a Form with Excel, Word, or Online—Which Is Best?

Katie Davies
Katie Davies
40
December 12, 2018

Whether you’re looking for an easy way for leads to contact you, fill in a market research survey, or subscribe to your email newsletter, creating a form should be a quick and painless task.

You can choose to manufacture an online form through Excel, Word, or a specialized third-party builder. Regardless of what you decide, you need to take the time to consider each option carefully. After all, they each have their own particular method of construction, pros, cons, and way of ensuring conversion.

Creating an Online Form with Excel

There are three different ways of building an online form with Excel.

1. A Copy and Paste Converting Tool

If you want to turn a very simple Excel table into an HTML form, you can do this with a basic online tool like TABLEIZER or Code Beautify. Simply copy and paste your cells into the box and upload the code into your website’s CMS. This is a good option for those who want to create something quickly, for no money, and when design is not a major concern.

Building a Form with Excel, Word, or Online—Which Is Best?

2. A Paid Converting Tool

If you want to build a more complex online form that allows for data entry and can display a wide range of results based on a user’s inputs, considering utilizing a paid converting tool that can be installed into Microsoft Excel.

This can be extremely helpful for organizations that wish to provide their customers with tailored or complex information, and can be a great source of added value for your website or newsletter.

Building a Form with Excel, Word, or Online—Which Is Best?

Just proceed with the following steps:

  1. Download a Converting Tool: SpreadsheetConverter is a converting tool that will allow you to transform a Microsoft Excel file into an interactive online HTML form; it’s free for 30 days or you can buy lifetime access for a reasonable fee
  2. Install a Converting Tool: Double click the .exe file and follow the onscreen instructions; you should now see a new menu item along the top called “SpreadsheetConverter”
  3. Build the Online Form in Excel: Start constructing your form as you’d like to see it on your webpage. For instance, type a label in a cell and then leave an empty cell next to it for the user to enter their data; this could be “First Name” as A1 and then a blank cell as A2 to leave space for the user’s response
  4. Identify the User Data Entry Cells: To tell SpreadsheetConverter which cells should be left blank for user input, pick a relevant cell and choose “Mark Input Cell” from the SpreadsheetConverter menu
  5. Develop a Dropdown List Menu (Optional): Dropdown lists offer the user pre-set answer choices for their convenience. To add this option, simply choose a cell with the question where you’d like there to be a dropdown list of answers and select “Dropdown List” from the SpreadsheetConverter menu, and then follow the onscreen instructions
  6. Convert the Spreadsheet Into an Online Form: To complete the process, select “Convert” from the SpreadsheetConverter menu
  7. View Your Online Form: Once the conversion process is complete, SpreadsheetConverter will automatically open the HTML web page containing your form for you to visualize

3. A Survey

If you’d like to build a survey form, but don’t want to go through the hassle of using a converting tool, let Excel do all the hard work for you. In OneDrive, as part of the Office 365 package, it’s possible to build a survey that you can then see and share online. This is a great option for internal and customer feedback, and will save all responses within an Excel workbook. (Don’t worry, no one can see the results unless they’ve been given access.)

Building a Form with Excel, Word, or Online—Which Is Best?

The steps to building a survey are quite simple:

  1. Open the Program: Sign in to Office 365, click “New” and then “Forms for Excel,” enter your survey name and select “Create”
  2. Construct Your Survey: Select “Add Question” to start building your survey and pick between the Choice, Text, Rating, or Date options; you can add as many questions as you’d like and amend the order of your questions by clicking the up or down arrows to the right of each question
  3. Preview Your Survey: Select “Preview” on the main menu to view your survey in computer mode before it’s published; you can also click “Mobile” to see how your survey will appear on a mobile device
  4. Share Your Survey: Select “Share Survey” and then “Create” to ask Excel to generate a link to your form. You can then share this link with anyone whom you’d like via email or text message

Uploading an Online Form with Word

In addition to Excel, it’s possible to create a fillable form in Microsoft Word that can then be converted for HTML purposes. This is good for formal or legal documents that need to be shared with third-parties.

Please note that these instructions will only be applicable for newer versions of Microsoft Word, including Word for Office 365, Word 2019, Word 2016, and Word 2013. Earlier versions of Microsoft Office will not have this option available.

Merely proceed with the following steps:

  1. Display the Developer Tab in Word: Open Word and click “File,” “Options,” and “Customize Ribbon;” then check the “Developer” box
  2. Decide On Your Template: You can choose to either start with a blank template or a form template if you’re struggling for time; simply click “File,” “New,” and then either option depending on what you decide
  3. Add Your Content: Click the “Developer” tab and then “Design Mode” to build your form. You can play around with different controls such as text, picture, drop-down lists, dates, and checkboxes; this is also where you would add the ability for a user to insert their own copy or include instructional text
  4. Add Protection (Optional): To restrict how much other people can edit or format the form, click “Home,” “Select,” and “Select All,” then select the “Developer” tab and then “Restrict Editing” to choose your requirements
  5. Install a Converting Tool: At this point, you can upload your fillable Word form to a tool such as Docxpresso, which will convert your document into a web app without needing to first change it to HTML; you can test out a free live demo of this tool, submit a reasonable one-off fee, or pay a fixed price per month

Building a Form with Excel, Word, or Online—Which Is Best?

Using an Online Form Builder Through a Third Party

The final and most versatile way that you can construct an online form is through a third-party website. The best online form builders make the creative process incredibly straightforward. There are a number of different options to choose from, which ensures that whether you are more focused on aesthetics, personalized design and layout, flexibility with integrations, or cost, you’ll be able to find exactly what you need.

Building a Form with Excel, Word, or Online—Which Is Best?

  1. Sign Up to an Online Form Builder: For most services, the basic features are usually free to use; all you need to do is create an account through their website and verify your email address
  2. Choose Your Template: Select one of the many pre-set templates that you can simply edit to suit your needs. JotForm has hundreds of standard options to choose from, like registration or contact forms. You can also choose to create a blank template or import an existing form
  3. Amend the Content: Experiment with different design elements, edit the fields, and add content based on your form requirements. Wufoo, for example, offers a great many customization options and Typeform even offers conditional logic
  4. Grab the HTML Code: Once the design of your form is complete, click the relevant option—depending on the platform you are using—to embed it and copy the HTML code
  5. Insert the HTML in Your Website’s CMS: Find the desired page where you’d like to display your online form and paste the HTML code in the HTML editor of that page

Comparing the Three Different Options

There are pros and cons when it comes to creating an online form with Excel, Word, or a third-party builder.

Excel: For the Very Simple, or the Very Complex

The most wonderful things about using Excel to build an online form are as follows:

  • Essentially unlimited input boxes
  • Responses are typically exported directly into an Excel document, which is great for collecting user responses and complex data
  • There is increased functionality beyond just collecting user data; you can develop a form that provides specific outputs depending on users’ inputs, which is really helpful if you want to provide value-add

However, the not-so-great things about using Excel for this purpose include:

  • The creative process isn’t straightforward
  • There are limited layout and design options available
  • You have to change each element of design individually (font type, font color, background color, etc)
  • Compared to other available options, the design lacks professionalism
  • The process is rather time-consuming due to the absence of pre-set templates
  • You have to pay to use a converting tool if you want to create a complex online form

Word: For Formal, Professional Documentation

Word is an effective online form builder for the following reasons:

  • A good professional-looking option, when you need to create a formal document for someone to review and submit
  • The answer types are relatively varied; choose from checkboxes to date pickers and drop-down lists
  • If you have a knowledge of databases, you have the ability to link to different content sections to data
  • You can start with a blank or form template depending on your personal preference
  • You can upload an existing Word document into an online form converting tool

However, the downsides of using Word are:

  • The creative process isn’t straightforward
  • It’s time-consuming to create and edit each question and answer option
  • There are limited pre-set templates available to use
  • You have to pay to use a converting tool for HTML purposes

Online Form Builder: For Versatile and Design-Driven Needs  

The pros of using a third-party service to create your online form are:

  • It’s super quick and easy to use
  • You can create a blank form, use a template, or import an existing form
  • You have the selection of literally thousands of pre-set templates available; including options for a wide range of categories and industries
  • The basic features are often free to use
  • Typically, each item of a template is modifiable
  • Every design looks modern and professional
  • Third party widgets allow you to import multimedia (like image uploads, slideshows, and YouTube videos) to make them more unique and aesthetically pleasing
  • Lots of opportunity to integrate with other platforms and services

The cons of using a third-party service are:

  • Some advanced features or templates might cost a fee
  • Free options generally have a limit on the number of fields or responses

However, whichever online form builder you choose, you should consider including a CAPTCHA for your form to protect yourself from pesky spammers.

Choosing the Best Online Form Builder for Your Business

Online forms are one of the best ways to gather information about the visitors of your website for lead generation or feedback purposes.

At the end of the day, unless you are looking to build a very formal or advanced form that can present a visitor with different responses to their inputs, building an online form with a third-party source is typically the best option. Not only are they generally free to use, they are also a quick and easy way to create beautiful and professional-looking designs that can capture leads and customer information. That said, there are some things that you should make sure to avoid when creating an online form.

The most important thing to remember is that an online form serves as a direct line of communication to current or prospective customers. Ultimately, it’s important to work with the best option for your business to meet your specific needs and ensure a high conversion rate.


Sources

https ://www.techwalla.com/articles/how-to-create-online-forms-in-excel
https ://support.office.com/en-us/article/surveys-in-excel-hosted-online-5fafd054-19f8-474c-97ec-b606fcda0ff9
https ://support.office.com/en-us/article/create-a-fillable-form-39a58412-107e-426b-a10b-ac44937e3a9f
https ://www.docxpresso.com/news/convert-word-documents-online-forms
https ://www.katiekat.co.uk/2018/07/5-ways-to-improve-the-quality-of-your-blog.html

Image Credits
https ://codebeautify.org/excel-to-html
https ://www.spreadsheetconverter.com/
https ://support.office.com
https ://www.jotform.com/

 

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